VISIT PLANNING / NEW GUOLV PLANNING GUIDE
What documents or visitor information are usually needed for a company visit request?
A practical checklist for preparing a clear host request without sending sensitive identity information through a public website form.
DIRECT ANSWER
Requirements vary by host, but a company visit request commonly needs proposed dates, group size, organization or traveller profile, participant roles, visit objectives and language needs. Production or formal receptions may require additional visitor information through an agreed process.
The basic request brief
Begin with information that explains who the group is and why the visit is relevant. A concise, consistent brief is more useful than a generic request sent to many companies.
- Organization or traveller profile
- Participant count and professional roles where relevant
- Preferred dates and alternative dates
- Visit objectives and language needs
Additional host-specific information
Some hosts may request names, identification details or other information for security and access procedures. The exact requirement must come from the relevant host or venue.
Protect sensitive personal information
Do not place passport numbers, identity document scans or other sensitive data in the public enquiry form. If a host requires them, use the agreed secure submission process and only after the requirement is clear.
Planning information is general and was reviewed on 2026-10-29. Official entry requirements, host access, opening arrangements and guide availability must be checked for your actual dates.